Before you finalize the recruitment of new employees, you must fill out and sign a list of new-hire paperwork. One major document that falls under this category is the Employment Eligibility Verification form or I-9. This form is used for verifying the employment authorization of persons hired for employment in the U.S.A.
The following credential can be used to verify if a new-hire is authorized to work in the United States:
- A U.S passport
- A foreign passport with an I-551 stamp
- A green card
- Form I-766 or an employment authorization document
- Form I-94 and foreign passport, if authorized to work for a particular employer
If these credentials are not available, a driver’s license, an ID card, voter’s card, the military card may serve as proof when presented along with documents such as a birth certificate or social security card.
Filling of form I-9
Every employee employed after November 1986 is supposed to fill out form I-9 at the time of enrollment. They must fill out section 1 of this form, on/before their very first day at work. The employer, on the other hand, must fill out section 2 within three days after making a hire. The 3rd section only needs to be completed if an employee’s information requires to be updated.
The employer must ensure that the forms are properly completed and in an opportune manner. Employers who fail to abide by I-9 form completion and retention regulations can be reprimanded severely.
Benefits of signing form I-9 online
Employers must keep records of form I-9s for a minimum of 3 years after employment ends. Some penalties come from employers not keeping these records properly. However, thanks to the range of e-signature software available today, I-9 forms can be filled out, signed and eventually saved in a secure cloud-based storage. Employers can conveniently access these forms from any mobile device or computer, abolishing the need for filing and ensuring vital documents are always protected.
Most notably, rather than struggling with paperwork or mailing far-away new recruits, employers can find a reputable e-signature software like eSign Genie and send I-9 forms or any other type of forms to their new hires in seconds.
Though completing and signing employment eligibility verification documents such as form I-9s was once complicated and fraught with clutter, digital document technology is making these processes easy and expedient. Services like eSign Genie play a big role in legal documentation; and apparently, are a must-have for any modern-day employer.
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