Compliance

ESIGN and UETA

Foxit eSign is 100% compliant with all U.S. ESIGN Act and UETA compliance regulations and provides you with important tools to help ensure your documents are legally binding.

Clear signature association records and signature attribution (audit trails)
Defined document retention policy
Certificate of completion provided for each signed document
Easy methods for users to demonstrate clear intent to sign and conduct business electronically

It’s important to keep in mind that while Foxit eSign software can help keep you in check with ESIGN and UETA; it may not be enough for your local, state, international markets, or industry requirements. Always check corresponding guidelines.

Not all documents can be electronically signed. Recall notices, wills, trusts, codicils, utility cancelation notices, family law paperwork, court orders, checks, briefs, official courtroom documents, rental and primary residency notices, hazardous materials documentation, and health and life insurance cancelation notices cannot be electronically signed according to ESIGN and UETA. For more information, please visit your state’s local UETA site and the FDIC ESIGN Compliance Manual.

California Consumer Privacy Act (CCPA)

Foxit eSign complies with the California Consumer Privacy Act (CCPA) as set forth by the state of California regarding the consumer’s right to know, right to delete, right to optout, right to non-discrimination of their personal information from any companies conducting business, and transfers data for California consumers.

Foxit eSign has certified that it strictly adheres to the CCPA with respect to such data. We will notify the customer of any request from their clients and will make provisions to take the necessary action as per law upon customer consent as required.

Read more about Foxit eSign’s CCPA commitments here.

eIDAS

We enforce strict compliance with the Electronic Identification, Authentication, and Trust Services (eIDAS) as set forth by EU regulations for transactions in the European Single Market.

The eIDAS regulation No. 910/2014) defines three primary levels of e-signatures: Basic Compliance, Advanced Electronic Signatures (AES), and Qualified Advanced Electronic Signatures (QES or QAES).

Basic Compliance: Signatures that fall into this level usually consist of checkboxes or typing your name and do not require any further technological protocols.

Advanced Electronic Signatures (AES): With advanced-level electronic signatures, the signer’s signature is tied directly to the document, all changes are monitored and documented, and a digital certification process is used to validate the signature.

Qualified Advanced Electronic Signatures (QES or QAES): This is the highest and most qualified electronic signatures level. This level guarantees a private signing key, ensures data used in signature creation can only be used once, protects against forgery, and allows the signee to retain full control of the signature process. Qualified signatures cannot be altered, duplicated, or reproduced and remain under the supervision of a qualified trust provider.

Foxit eSign conforms to the prerequisites set by Advanced Electronic Signatures (AES).

GDPR

The General Data Protection Regulation (GDPR) was established to ensure that individual’s data in the EU was strengthened and protected. Foxit eSign makes all necessary efforts to be GDPR friendly.

We enforce the GDPR principal rights under data protection law.

The right to access;
The right to rectification;
The right to erasure;
The right to restrict processing;
The right to object to processing;
The right to data portability;
The right to complain to a supervisory authority; and
The right to withdraw consent.

As an Foxit eSign customer, you have the following rights as set forth by GDPR law and protected by Foxit eSign:

You have the right to confirm the processing of your personal data
You have the right to have inaccurate data corrected and incomplete personal data completed
In some circumstances, you have the right to the erasure of your personal data without undue delay.
In some circumstances, you have the right to restrict the processing of your personal data.
You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party.
You have the right to object to our processing of your personal data for direct marketing purposes.
You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation unless the processing is necessary for the performance of a task carried out for reasons of public interest.

For more details on how Foxit eSign is GDPR friendly, please visit our GDPR Privacy Policy here.

HIPAA

Foxit eSign is certified HIPAA compliant and can help ensure you and your patient’s private and sensitive documentation are always within regulation.

Legally binding electronic signatures (in accordance with UETA and ESIGN) that will hold up in court.
Strict adherence to HIPAA electronic safety and security standards.
Detailed documentation standards that include source and identity verification, encryption keys, hash algorithms to lock documents, and other signature technology that supports compliance.
Thorough auditing that tracks each document’s movement and signing.

To ensure compliance with HIPAA as required by law, please visit www.hhs.gov.

21 CFR Part 11

For those who adhere to the FDA’s 21 CFR Part 11 compliance, there’s no other choice than Foxit eSign for your documents. We support compliance with this regulation by adhering to the code of regulations established by the FDA for electronic signature usage and by providing the features and tools needed to meet requirements.

Identity verification methods
Detailed audit trails
Document tampering protection, tamper evidence
Timestamps
Certificate of completion provided for signed documents

To ensure thorough compliance of your organization’s documents, please visit the FDAs guidance here.

FERPA

For those in the education field, FERPA is a must for ensuring student, parent, and teacher documents remain safe and secure. Foxit eSign makes it easy for educators and administrators to comply with FERPA requirements by keeping data safe and securely accessible to accommodate 45-day requirements for satisfying records requests.

For more information on how your educational organization can work to ensure required compliance with FERPA, please visit the U.S. Department of Education’s FERPA policy page.

You can also read more about how Foxit eSign supports FERPA compliance here.

FINRA

When you work in the financial industry, it’s important that all documents meet FINRA guidelines. Foxit eSign complies with established FINRA Rule 4512, meaning you can ensure your document sending and signing is always compliant with industry regulations.

Legally-binding solutions recognized by all major banks
Tamper-proof digital signatures
Thorough auditing
Certificate of completion provided for all documents
Identity verification methods

For more information on FINRA and compliance regulations your organization needs to meet for electronic signatures and digital documents, please visit www.finra.org.

You can also read more about how Foxit eSign supports FINRA compliance here.

Legality

Foxit eSign customers utilize electronic signatures in a variety of ways and within different industries; because of this, it’s essential that various essential components related to the legality of use and compliance are considered. To help our users with this, we have created a Legality section with helpful resources related to the legally binding use and compliance of electronic signatures. In this section, Foxit eSign users can find country-specific legal information and other helpful information.

Visit the Legality page here.

DISCLAIMER: The information on this Foxit eSign page and any related legality pages is for general purposes only and is not meant for companies to use as legal advice. Please confer with your attorney for legal consultation for your location and specific use cases.