The end of the year is quite often referred to as the busy season for HR Managers and HR departments. For many teams and departments, the end of each year is filled with completing tasks, closing last minute sales, budget planning, and strategizing for the new year. For human resources, the focus is placed on completing certain yearly tax, retirement, and other requirements and also ensuring employees are properly set for benefits, taxes, healthcare, and compensation for the next year.
Whether you manage HR for a large or small business – the aforementioned end of year tasks can be no easy feat. Not to mention, you’re usually working within strict deadline requirements.
Implementing the use of targeted software solutions can make all the difference for HR personnel who are under the pressure of end of year deadlines. Utilizing tools, such as comprehensive eSignature software, can make all the difference in streamlining HR processes.
Reduce time and improve accuracy
By digitizing HR paperwork processes and implementing electronic signatures, you can speed up the completion of important things retirement plan contribution changes, contract renewals, health plan selections, and more. Not only can electronic signatures ensure that you obtain document signatures from employees faster, but they can help prevent slowdowns caused by missing or incorrect information when you use features such as mandatory fields.
Streamline multi-department collaboration
Whether it’s a separate department or a branch of the HR Department, payroll processes are directly related to various HR tasks. Electronic signatures usage enables simple and fast collaboration between HR, Payroll, and employees on efforts involving updated W-2 forms, direct deposit updates, bonuses, wage adjustments, and more. eSigning enables allows departments to sign off on approvals, reminders to be sent to employees for document completion, and for information to be collected faster than ever.
Better benefits planning
With each new year comes the coordination, update, and renewal of employee benefits packages; this can place a huge strain on both HR managers and staff as well as employees. By utilizing electronic signature software, important decision and paperwork related to retirement packages, 401ks, health plan decisions, and more can be made faster and simpler. With eSigning features, you can email documents directly to employees for completion, upload completed documents to company file servers or cloud servers, allow attachments (such as drivers licenses, pay stubs, social security cards, etc.) to be added to signed documents by employees, and quickly and securely collect and send paperwork to insurers and other necessary benefits vendors.
Stay secure and compliant where it matters
When it comes to security and compliance for important paperwork, nothing can compete with the efficiency of digital documents and electronic signatures; this is important to mention for HR departments as they handle private, personal, and sensitive information for employees. By implementing electronic signatures into HR workflows, team members can more easily and effectively control document security and access, meet legal and industry compliance regulations, and be prepared for yearly audits. Features such as intuitive visibility controls allow managers to limit who views and access documents, detailed audit trails provide information on all movements of each document, and important industry standards like HIPAA-compliance can be more easily met.
Improve experience and place more power in employee hands
When companies make an effort to simplify and streamline processes for their employees, employees appreciate it. By implementing technological solutions, such as electronic signatures, that can reduce the amount of time and effort it takes to complete things like HR paperwork, employees will not only feel more empowered but will also feel more in control over the personal aspects that impact them the most.19