International borders are turning out to be less of a barrier to conducting business. In the past, e-signatures were accepted with mixed feelings. These days, they are viewed as a secure means of authentication and are usually used for signing sensitive documents such as agreements, contracts, and tax declarations. The United States and the European Union; the two leading financial markets, have embraced laws recognizing the validity of e-signatures. This article provides a summary of EU Electronic Signature Regulation.
History of electronic Signature legislation in the EU
In 1999, the EU made public its first-ever Electronic Signature EU directive (eSignatures Directive 1999/93/EC). Basically, this directive allowed EU member states to interpret the legislation and enforce their limitations, restrictions, and exceptions to it. Unfortunately, the result was that EU electronic signature regulation became a patchwork of differing legislation. None of the member countries used the same set of procedural standards for their enforcement, hence preventing real interoperability. Obviously, this fragmentation dented the EU objectives of shifting towards a single market.
Years later, amending the directive became one of the EU’s top priorities. The European Parliament in 2014 repealed the 1999 directive, with the aim of creating a more standardized, European market for electronic transactions. It came up with a European Union Regulation No 910/2014, commonly known as Electronic Identification and Trust Services for Electronic Transactions (eIDAS). The official enforcement date of eIDAS across all member States was July 2016.
NOTE: The law of e-signatures in various member countries lists various kinds of contracts or document which can’t be signed electronically. Therefore, it is advisable for parties wishing to use e-signatures to consult legal experts to know which categories of documents are excluded in their relevant country. Some of the common documents which are not appropriate to sign electronically include powers of attorney, wills, and trusts, and declarations are given under oath.
New regulation’s impact on the electronic signature
eIDAS did not only repeal the previous electronic signature Directive, but it automatically replaced the conflicting national laws in Europe. Here are some of the key changes to the status of eu electronic signature regulation.
Article 25 of the eIDAS legislation still maintains that all electronic signatures are admissible as evidence in a court of law. This includes e-signatures, time stamps, seals, and certificates for website authentication. eIDAS also gives a clear definition of the service companies which offer these e-signature and trust solutions.
More so, it goes further to outline the differences between qualified and non-qualified trust services. Despite the fact that these issues were covered in the older directive, they were only restricted to certification services; however, currently, they are addressed in a greater perspective in the new legislation. The aim of all these revisions is to increase integrity in digital transactions and to persuade more people to embrace them by demonstrating their reliability and their clear benefits over wet-ink signatures.
E-signature definitions in the European Union
The eIDAS Regulation states that an electronic signature should not be deprived of its legal effect just on the basis that it is in electronic form. The eIDAS regulation comes with a bunch of electronic signature terminologies. It makes it possible for businesses and individuals to identify those elements of electronic signature use, applicable to their goals and practices. Here are definitions of the three levels of e-signature according to the eIDAS legislation.
- Simple e-signature: This is considered as the simplest form of e-signature. It can be as straightforward as signing an e-mail with your personal name or entering a PIN code to confirm a financial transaction.
- Advanced e-signature: This is a form of e-signature that can be inimitably linked to a signatory. It is capable of effectively identifying the signatory and is created using signature creation data, which only the signatory can use under his/her sole control. Most importantly, any subsequent change made to kind of e-sign is detectable.
- Qualified e-signature: This is an advanced e-signature that is created using the qualified electronic signature creation device and supported by a qualified certificate.
Other ‘electronic trust services’ expansively covered by the eIDAS include electronic time-stamps, electronic documents, electronic seals (for companies), electronic registered delivery service, and website authentication.
Acceptability and legal effect of e-signatures under eIDAS
eIDAS makes sure that each type of e-sign is acceptable as evidence in European Union courts and shall not be deprived of its legal effect merely because it is in electronic form. The legitimacy of a transaction executed via electronic digital signatures online will greatly depend on a range of factors; including the form of signature used and the proof or evidence associated with it.
The eIDAS law does not also state when a signature is needed for a transaction. This means that every member state of the EU must spell out in its laws when a specific transaction:
- cannot be electronically signed ed, or
- Needs a superior form of e-signature such as a qualified or advanced signature.
A qualified e-signature has the same legal capacity for a wet-ink signature and enjoys the same acknowledgment in every EU member state. In fact, nowadays, legal restrictions requiring precise forms of signature or preventing the adoption of e-signatures are very uncommon in EU member states.
While electronic signatures are quickly gaining recognition, and enactments like eIDAS are in operation, there is no universal approach concerning e-sign usage in Europe. Laws are created to offer guidance and institute a uniform approach to e-sign use, getting rid of complexity and confusion for multinational businesses. In a nutshell, eIDAS acts as a reference point for European-based organizations seeking to adopt the Electronic Signature EU technology.
Given that these laws became operational in 2016, it is important that businesses and individuals take time to learn and comprehend not only the laws themselves but also the effect it will have on how they will conduct their online transactions. Individuals and organizations, therefore, wishing to invest in an e-sign technology must ensure that the solution they opt for, comply with eIDAS laws. This will make them eligible to conduct business in all EU member states and other nations like Norway and Switzerland, which have close contractual ties with the EU.4