Does your business deal with getting piles of documents signed daily? While following the traditional paper-pen signing process, does maintain confidential documents security seem challenging to you?
Yes! Then it’s high time to incorporate paperless technology and let digital signatures do the talking. As per Fortune Business Insights, by 2026, the digital signature market is expected to reach US$6,128.0 Mn.
Are you wondering how online signatures can assure you the document security? You will get your answer in this article. Read on to understand how digital signature software increases document security.
But before that….
What are digital or online signatures?
Your digital signature is like an electronic fingerprint that holds the same value as your paper-pen or traditional stamps. But this coded message in the form of online signatures is more secure. But this coded message in the form of online signatures is more reliable. The fast and powerful way of signing documents use the PKI – Public Key Infrastructure. This standard and receive format with high-security levels are acknowledged worldwide.
How digital signatures work?
Same like your handwritten signatures, digital signs are also unique for every signer. PKI used in digital signature software generates two keys – public and private.
When the person signs the document with Foxit eSign, we are using the encryption process to save our customer’s data. Even the slightest change will create a different hash. This hash is then encrusting with the private key. Now the signer’s public key and encrypted hash gets combine into the digital signature maker and attaches to the document.
The signature encrypted using the unique private key is only decrypted with the linked public key. If there is any modification or tampering with the signature, it won’t get decrypted, and the signature is not approved as valid.
How Online Signature Boosts Document Security?
Now you knew how digital signatures work, let us look at how digital signatures the security of your documents.
Ensures Document Legitimacy
When the documents are eSign digitally, it reduces any risk involved with the alteration or duplication of the document. All this is because of the verified and legitimate digital signatures. The tamper-evident seal alerts you immediately when any changes are made to the document.
The document is completely secure even after you have signed it. Moreover, the signer also has passwords or PINs that verifies the person’s identity authorized to sign the document. Digital encryption ensures the legitimacy of the document and keeps the information fully secure.
Tracks Every Change Made to the Document
When you use digital signatures for signing the documents, the PKI used in the process ensures safety and security. Apart from encrypting and decrypting the signature accurately, the digital signature software also keeps track of every single movement of the document. From sending the papers to opening, signing, viewing, and returning, every detail.
If at any stage, you see any foul play, you can easily track every change. This is very useful for electronically sign legal documents.
In businesses, data security is extremely important. Digital signatures ensure to keep documents safe from hackers or any cyber threats. Signature forgery is impossible; safety and integrity of documents are keep going properly with digital signatures. So there is no scope of getting any of the person or company’s confidential information stolen by hackers.
Online signatures hold authenticity and verify the signature. You can even take these papers as a legal proof like any of the other paper-pen signed document. The ability to track and time stamping simplifies the audit. Moreover, these signatures also hold validity in the future. It doesn’t matter how far technology changes; online signatures will be there for the foreseeable future.
Other Benefits of Using Digital Signatures
Along with increasing the security of the document, there are various other benefits associated with digital signatures.
Easy and Quick to Access
Irrespective of your location, you can easily access or send your relevant documents for getting the document signing process done quickly. Sometimes you may require signatures of the concerned person urgently.
Just because they are not physically near you, you may have to face a massive loss. But if you shift to digital signatures, you can avoid such losses. You will get the required signatures timely without compromising the security of your important papers.
As there is no paper and pen involved in the digital signatures, this helps you save huge costs. These include the costs associated with printing, scanning, or shipping expenses.
Moreover, to ensure security, some other indirect costs like filing, rekeying your data, tracking, or archiving data are also corresponding with traditional signature modes. But if you go with digital signatures, all such costs are eradicate. Moreover, optimum security is also signify with the Foxit eSign digital signature software.
Online signatures also help in keeping your clients satisfied by providing them the required convenience. They can access the papers without being physically present at your location. Neither you have to wait longer to get the documents sign, nor do they face any trouble receiving the required documents. The personalized services give clients the freedom to access business documents easily and quickly with the user-friendly software.
Businesses are now more conscious of their sustainability. To help them, digital signatures are now a step ahead in reducing waste and becoming environmentally friendly. Are you thinking about the costs associated with digital signatures? Well, if you compare it with its associated benefits, then the cost seems to be relatively much less. The quicker turnaround time and reduced workflow make it ideal for all big and small organizations.
You can use digital signatures software for your offices and companies. Save your time and money and make your workplaces more secure and efficient. Along with providing better security to the documents, it also boosts productivity and protects the environment.
We have discussed above digital signatures, how they work, and how online signatures boosts the security of the documents. However, the other benefits of the digital signatures listed above also give you an idea of how important it has become to incorporate them into your business activities.
We hope you get reputed electronic signature software to boost customer service and reap huge benefits for your business!12