Of late, electronic signatures have become increasingly popular. The number of nations around the globe that have embraced the use of e-signatures is rapidly growing, enabling organizations to forego the typical pen and paper signature, and further, optimize their management and workflow processes.
10 simple reasons why you should also invest in an electronic signature solution are:
1. Saves time
The online signature software allows documents to be delivered and authenticated in a timely manner, even in the circumstances involving multiple parties. In the case of wet ink signatures, the same document would be couriered or mailed to each party for signature; a process that could take days to weeks. Most notably, parties can electronically authenticate contracts anywhere, at any time from their preferred devices (laptop, phones or tablets). Real-time visibility of document status takes the guessing games out and informs the sender what activity has been performed by the signer accurately up to the minute. This helps a great deal in deciding the next action plan while waiting especially in case of important contract signing process such as sales or hiring etc.
2. Cost Saving
Organizations that use online signature software realize considerable cost savings, with little expense in the paper, ink, scanning, printing, and delivery/ travel expenses. In addition, they also realize indirect savings such as time saved searching for lost documents, filing, re-keying data, archiving, and storing paper documents.
3. Increase storage space
With electronic documentation, files are usually stored in the cloud, meaning there is no need for keeping physical files anymore. In short, offices can save significant storage space by investing in an online signature solution. Increased space means more office space to store more important office equipment.
4. Track the status of your document
Most e-signature solutions have an intuitive dashboard which helps the user to effortlessly track the status of their documents. These solutions provide the user with a complete history of every activity relating to the sent document including time of delivery, the time it was viewed, printed, and signed. Some online signature software goes an extra mile to send automatic follow-up reminder notifications to ensure timely execution and the return of documents.
5. Create an electronic signature to enhance document accuracy
Online signature software highlights the mandatory fields in a document, which must be filled before a document is deemed acceptable. This feature guarantees your contracts are signed correctly whenever you send them to your clients or business partners.
6. Better Customer Experience
Online signature software guarantees the convenience of signing vital documents regardless of where a client is located. This is ideal, particularly if you have clients residing in remote areas. In other words, investing in an e-sign solution, you give your clients the freedom to be anywhere, and do business with your organization, making services pretty quick and user – friendly.
7. Create an electronic signature to boost document security
When it comes to signatures, security and authenticity is a priority. The online signature software reduces the risk of alteration and duplication of the document itself. Signers are provided with passwords, codes, and PINs, that can verify and authenticate their identity. Time stamping shows time and dates the signature was executed and as a result, minimizes any risk of fraud or tampering.
8. Create an electronic signature to boost the legal validity of a document
Just like the wet ink signatures, electronic signatures are admissible in any court of law. Time stamping and ability to track documents enhance and simplify audit and compliance.
9. Business efficiency
It’s obvious; processing contracts manually are time-consuming. A number of companies find that workflow improves once they stop printing and signing documents manually. In other words, investing in an e-sign solution will definitely lead to faster contract turnaround time, eventually speeding up your business operations.
10. Environmental benefits
Getting rid of paper from your office operations allows your company to make a positive impact on the environment. Simply, by managing documents online, business owners can eliminate their dependency on printing and manual signatures, eventually, minimizing on paper usage.
The bottom line
Electronic signatures are now popular enough that people won’t be over inquisitive when presented with a contract that requires to be signed electronically. Furthermore, with the many benefits that are associated with online signature software, this may be the right time for any organization to invest in one.