Companies today have realized the value of digitizing their operations and are widely embracing new technologies to improve sales, efficiency, and productivity. Organizations that are hesitant to embrace digital transformation usually see their profit margins reducing, as a result of using time-consuming and cumbersome manual processes.
E-signatures are widely loved because they help simplify the manual-based processes of getting signatures for contracts, agreements, or any other paperwork that needs to be signed. However, this is not the only reason why online contract signing process is being appreciated all over the world.
1. No traveling, no meeting – fast turnaround
No more scheduling of unnecessary meetings – not to mention traveling long distances just to sign a simple document. Again, you don’t have to send documents to be approved and returned yet using the ever-slow post services? Via an electronic signature platform like eSign Genie, a contract can be sent and relayed back at a time suitable, to the signatories.
2. Your documents are legal and secure
This is one of the key reasons why organizations prefer online contract signing. When you esign online, documents are embedded with the information or details of those who executed them (usually, IP address, email address, time, date and geographic location).
Most notably, e-signs are also designed to prevent tampering or unauthorized modification. Actually, this makes them admissible in courts. It’s unlikely to get that with wet-ink signatures!
3. Support all file formats
PDFs are the most frequently signed documents, as far as e-signatures are concerned. However, e-sign supports other common file formats such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Text (.txt), Graphics (.jpg, .jpeg, .gif, .bmp or .png) and Web (.htm or .html). In short, if you need to sign pdf documents online or request signatures to text or picture documents, electronic signatures are the way to go.
4. Errors can be easily corrected
Think about what actually happens when there is an error that needs to be corrected on your paper-based contract. It must be revised, reprinted, sent to relevant parties, reviewed again for errors, signed and returned. Compare that to just making corrections on a document online and uploading the corrected version to be signed, within minutes.
5. Access your documents on demand
Documents e-signed online are easily accessible and available to relevant signatories. Meaning, if you need to double-check terms or confirm an agreement, it is very easy. You just log in to your electronic signature platform and retrieve the information you need. Compare this to retrieving information from your outdated filing system.
The bottom line is e-signatures bring about efficiency and productivity in business; for this reason, the much love they are receiving around the globe is not expected to fade away anytime soon.