US businesses incur around $25 billion to $35 billion in paper filing, storage, and retrieval. Paperwork can be expensive, inefficient, and tedious. That’s why businesses are at the forefront of employing different document-related innovations.
Electronic signatures are one of the technologies embraced by many businesses. The eSignature has made the process of obtaining signatures seamless. Besides, it expedites the process of contract signing.
If you are tired of the ink and pen, there is an array of e-signature providers. Choosing an electronic signature provider can be difficult when you do not know what to look for. Click here to learn more about signature tips and how to choose.
The Ability of the eSignature to Integrate with the Internal Systems
The eSignature should complement the existing systems in your business. Upgrading to electronic signature should not affect other internal processes. The signature provider should understand your business processes.
You should orient the potential electronic signature provider with your typical document workflow. The vendor will guide you on the implementation of signatures to fit in your business.
The eSignature solution should have an API to integrate with your system. Check for reviews to know if the electronic provider is capable. Ignoring this feature can end up costing your business.
Legal Protection of e-Signed Documents
One notable benefit of electronic signatures is their compliance with regulatory bodies. With eSignatures, you don’t have to worry about getting in trouble with the law. The signatures follow laws such as the ESIGN Act.
Your online signature vendor should abide by the laws regulating eSignatures. The legal protection is essential when dealing with valuable transactions. You need proof to address different customer disputes over a transaction.
The best eSignature solution should have a transparent process showing the steps that a customer or supplier took when signing a document. The availability of audit trails can keep the necessary timestamps of customer’s engagement.
Just like the ink signatures, electronic signatures need to adhere to specific standards. The signature needs to be authentic to gain legal recognition. Besides, your eSignature vendor should protect the process and the signature from unlawful access.
User-friendliness is one of the signature tips that will give you a worthwhile experience with your eSignature. With the advancing technology, eSignature solutions can vary from easy to complex. You’ll need to compare providers and understand the software they use.
The electronic signature solution you choose should be easy enough for most people in your organizations. What’s more, your customers need to navigate through software with ease. An eSignature should not take more than 10 seconds.
An electronic signature vendor should have an option of multiple signature types. You should have the option of choosing the kind of signature you find appealing. The whole process of using eSignatures should be simple and convenient for all users.
Mobile-Friendly Electronic Signatures
About 51% of employees use mobile apps in the workplace. The use of mobile phones is undeniably high in businesses. That’s why the eSignature solution you choose needs to be mobile-friendly.
Your customers, suppliers, employees are ever on the move. They use their mobile devices in daily transactions. An eSignature that allows people to sign documents from their mobile phones is desirable.
If a customer can make an electronic signature from a mobile phone, the response becomes timely. Limiting the signing to a computer can be inconvenient. But with a smartphone, you can send a document and get a signature within a few seconds.
Security of eSignatures
When choosing an eSignature provider, security is a significant tip that will protect you and your customers. Security issues such as data loss, breaches, malware, and viruses can dent the credibility of your business. When shopping for an electronic signature vendor, you’ll need adequate security assurance.
Your vendor should verify the genuineness of the eSignatures. Is the technology compliant with your state’s regulations? The UETA Act and ESIGN Act provides security checkpoints for electronic signatures.
The signed document needs to be valid enough to act as court evidence. While the eSignatures are permissible in court, they should pass any validity questions that arise. Stamped audit trails can offer enough security proof.
Encryption is an effective security measure when sourcing for eSignature providers. The approach deters malicious third party individuals from interfering with information. Your signature provider needs to have encryption such as Secure Sockets Layers to protect documents.
Control of Electronic Signature Implementation
The signature provider should offer a solution that adapts to your business. E-Signature integrations with your company’s technologies, authentication requirements, and processes will enhance your business workflow. You should be able to manage the solution and its role in your organization.
A credible eSignature vendor should involve you in every step. Your familiarity with the standard operation procedures, governance policies, and internal regulations in your business ought to give you a headway in the implementation process. Guide the provider on what you want based on your internal operations.
Avoid signature providers who want to install the system in your absence. Chances are that you will get an eSignature type that’s inconsistent with your business operations. You can request for a pilot project to verify the viability of the option.
Most of the Signature Tips When Looking For an eSignature Provider Focus on the Features of the System
Electronic signatures are the next big thing in the business world. While this technology is not new, many businesses haven’t embraced eSignatures. One of the challenges in implementing eSignatures is getting a provider that resonates with your business.
That’s not to mean that there is a deficiency of electronic signature providers. In fact, when you search for eSignature solutions, you’ll get a variety of options. Vet the identified service providers to establish one that meets your needs.
Signatures can break or make your business. The validity of signatures should be paramount. Have the discussed signature tips on a checklist to guide you in pursuit of a credible eSignature vendor.