If you are still carrying a bunch of papers from showings to closings, then it is time to enhance your technology by using eSign documents and go paperless. There are several great paperless options for real estate companies, methods that will not only manage your organization easily but also help save the planet.
The concept of a paperless company has been around for a while. However, the available technology was not so good or cost-effective to provide the businesses with a high return on investments.
The latest paperless technology is very effective at eliminating and reducing paper in your workplace. You can see significant employee gains within the months, not even years.
Benefits of going paperless for the real estate Industry
A paperless storage system allows you to manage, store, and capture your files and documents securely online. From mortgage files to applications, documents can be stored on the cloud and easily accessed from anywhere and anytime.
An office employee usually spends 30 to 40 percent of his time searching for information stored in filing cabinets and emails, and the filing cost them around $20 per month. Saving your essential time is one of the key benefits of going paperless for a real estate firm.
Here are the benefits to go paperless as a real estate agent:
It is convenient, more efficient, and faster
Cloud storage allows you to access your documents anytime from anywhere you have a mobile device or desktop available. Required paperwork can be done quickly, which will speed up the lengthy paperwork process.
You are also allowed to check the status of all the active deals and properties without actually visiting your workplace.
Provides you a tech-savvy and professional look
In the real estate industry, demonstrating professionalism is the key to success. By going paperless, you can increase your professionalism and will attract both fellow realtors and clients.
Your documents are correctly managed, and all the transactions are quick and smooth. This is what you will want as a real estate agent. It also allows your organization to attract new tech-savvy and modern agents to come to work with you.
Reduce the cost of printing and storage
Have you noticed that 45 percent of papers used in workplaces end up in the trash cans by the end of the day? It is a lot of wastage for money, ink, and paper. Even the cost of storage rooms and filing cabinets consumes plenty of your budget. So, by going paperless, you can easily eliminate these costs for your firm, by saving a significant amount of money.
Simply, by going paperless, you can save your money and time. It is a smart and effective business strategy for those in the real estate industry. So, stand out from the crowd and delight your customers with a paperless transaction.
Top technologies for a paperless real estate office
There are several latest technologies that can help you to make the transaction as smooth as possible. Here are the technologies that you will need for your real estate firm:
Digital Signatures
The real estate industry mostly relies on paper contracts, but today it has dramatically changed with eSign documents. Digital signatures for your real estate business will allow you to work stress-free from any device from anywhere. You can also easily create a signature in word by using Foxit eSign the best and #1 eSign software.
Delight your customers by allowing them to online contract signing securely and quickly. You can easily simplify your entire workflow. E-signature for real estate provides every transaction its own virtual room. It allows you and your customers to share, collaborate, and sign documents more effectively.
Here are the key benefits of digital signatures:
- You will get notified when a document has been signed.
- Your clients can sign documents from anywhere, from any internet-connected device.
- Digital signatures are secure, verifiable, and tamper-proof.
- You can access all your documents via cloud storage.
Organizational Apps
Desktops and mobile devices are great assets for real estate agents that want to go paperless. Not only productive applications eliminate waste, but most of them are more versatile than regular paper transactions.
As most of the information is available through different mobile apps, users are becoming more addicted to their mobile devices and find it the most comfortable and convenient way of getting services and information.
Having an online presence has provided the real estate industry a big-time boost. It has made information easily accessible to the clients, reduced advertising costs for the real estate firms, as well as for small brokers, and it has made all the information available at one particular place.
There are several organizational apps that can easily reduce your stress of managing paperwork. For example, a calendar app will help you record your meetings, but it will notify you of upcoming meetings.
Documents Scanner
You might think that scanning documents are not a necessary step that can help your business to go digital. No one wants to store piles of documents in dusty storage rooms. Scanning documents and making copies is not effective, as there are several drawbacks to this.
But also, it is essential to scan all your paper documents. You can make use of a mobile or desktop scanner to scan documents to store them on the cloud. Managing and storing paper records can cost you 50 to 75 percent more than digital records. The estimated expenses associated with maintaining the paper records are around $2000 per year.
By having these latest technologies, you can eliminate the paper wastage at your workplace. Also, you can easily manage your documents instead of spending time search for documents in filing cabinets.
Conclusion
With the latest real estate technologies are continually gaining attention, it is easy for a real estate firm to go paperless. You must try out these technologies, as it will help you manage your work in several ways like online contract signing and more. So, please read the article carefully and know why it is essential to go paperless as a real estate agent.
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