Plenty of Universities, schools, and colleges still manually handle a large number of documents and data. Students and parents also prefer those colleges and institutions that are digitally equipped. Rising enrolment also puts a lot of burden on students and the admission department that manages the paperwork. Thus, it’s paramount for them to improve their document signing, sending, and managing systems. Implementing digital signatures reduces the room for errors, streamlines the process, guarantees compliance, and provides an entirely digitized onboarding experience for new students.
How e-Signature Solution Benefits Colleges?
Today, colleges need solutions that are secured, user-friendly, and resourceful for admissions and document processing. The great way to make admissions fully paperless is via the use of electronic signatures.
Even most colleges and universities understand the importance of including this new technology at the administrative and educational level. Below are the perks of implementing e-Signature software in college admissions:
1. Streamlined Admission Process
Educational institutions mainly depend on traditional paper-based student admissions. The management and students need to print the forms, scan, sign, scan, and submit them digitally- which is a time-consuming task. This is where electronic signatures come in.
The whole enrollment process can be finished in several minutes. The use of electronic signatures allows you to save all the documents at a single location and retrieve everything quickly. It also facilitates fast completion of the transaction without any delay. This allows the colleges and universities to focus more on the main activity rather than concerning the admissions.
2. Increased Safety
The whole world is going through a Covid-19. It is not safe to stand in queues for the admission process. The paperless admissions let the students complete all the formalities electronically and secure their seat in the designation institutions. This keeps the students and HR staff well protected without compromising their education.
3. Quick Tracking
The tracking of student application forms in real-time becomes much easier with e-signatures. The audit trail feature will help you know the individual that has viewed, opened, signed, and not signed the document. This boost improves the visibility and speed of the application forms.
4. Keep Records Secure
Manipulating, transferring or changing physical student data can be done without any issue as there is no restriction on access. That is why it is vital to keep sensitive educational-related documents safe and secure against theft. Electronic signatures make the whole process of student documentation safe and authentic.
The electronic signature software allows the parents and students to read, sign documents online and share from any location of the world securely. It removes the concern of students and parents about losing their vital records used in the application process.
5. Save Time and Money
There is a lot of time consumed by the admission process involving student admissions, fee collection, or event registration. However, the use of an online electronic signature system allows both students and institutions to save a vast amount of time and money on storage, paper, postage, and archiving every document online.
All they need to do is simply fill out the student enrollment form online and use top e-signature software for signing the documents. No matter whether it’s an Android or iOS device, they get an incredible experience.
6. Promotes Eco-Friendliness
Converting paper-based admission documents into electronic ones let you create an environmentally friendly environment. Automation of the student admission process and lowering paper use using electronic signature solution also allows you to cut the paper and ink costs. This enhances your brand image in society.
Remember, a tree generates 17 reams of paper on average and takes near about 100 years to grow. By lowering paper use, colleges can have a direct impact on reducing their carbon footprint.
7. Improved Experience
Most of the parents, students, and teachers are becoming tech-savvy. They prefer a digitized experience when they join a college. This means they value colleges that enable them to inter-relate digitally. Digitizing admission workflows let you deliver an enhanced student and staff experience. It makes everything move smoothly and quickly.
E-signature software will remind the students about the mandatory fields and location for signatures. Accessing documents and other answers is also seamless. Of course, who does not love “hitting a button” and having work done for them?
8. Lower Room for Errors
The paper-based admission process is prone to errors. e-Signature significantly lower physical paper-based processes and document errors by speeding up the transactions. It’s a ‘win-win situation’ for both the staff and students.
Moreover, the majority of e-signature software will let you blend with your existing applications and system. It includes student records management, sales automation, document management software, and enterprise content management.
9. Boost Admissions
It is crucial to prioritize student retention efforts and find the best strategies that serve students effectively. This will not only boost the financial health of an institution but also promotes flexibility to reinvest in student success programming.
But meeting the needs of students with different backgrounds and priorities is a complicated process. It can extend beyond initial enrollment. With e-signature software, it is possible to retain existing talent and attracts new talent in the future.
10. Improved Inter-Departmental Coordination
One of the great things of electronic e-Signatures is its ability to boost the fluidity of departments. It means going paperless will facilitate excellent communication and productivity across campus. This allows departments to work well together to accomplish goals.
Most universities and colleges are frequently transforming to deliver the unique needs and requirements to their students and staff members. They are boosting their way of admission document submission and signing with best digital signature maker – Foxit eSign aka eSign Genie.
Colleges adopting electronic signature technology can expect increased operational efficiency, substantial cost savings, happier staff, and greater retention of students. As the document authentication process is fully managed online, students do not need to track down a management team, or professor for the required approvals.
Remember, this e-Signature software solution not only saves effort and headaches but also makes the whole admission process transparent. This helps the colleges to keep themselves proactive and competitive.