The phrase “time is money” takes on a whole new meaning when it comes to small businesses; every transaction matters, every dollar counts, every relationship is meaningful. This is why it’s imperative that small business owners and managers have access to the right tools to streamline their processes and maximize their efforts.
Electronic signatures are being used increasingly by small business owners to get things done faster and more efficiently. Below, we’ll take a look at 10 ways that small businesses are using electronic signatures in very big ways.
Customer Intake Forms: Whatever the industry, setting new customers up is an important and essential part of small business. With electronic signatures, managers and employees can quickly and easily complete required paperwork for new clients, allowing for fast and efficient customer base growth. Digital forms and paperwork can be emailed directly to customers, signed, and completed from anywhere and at any time.
Purchase Orders: By using electronic signatures, small business owners and managers can approve and purchase the supplies they need from vendors. Digital purchase orders can be quickly generated with the information required, including payment details, and sent between purchaser and supplier quickly, easily, and securely.
Non-Disclosure Agreements (NDA): Non-disclosure agreements, or NDAs, are common legal forms completed between small businesses and other companies or individuals regularly. NDAs are important agreements to keep specified information secure between parties. Because NDAs are often an important step that needs to be completed prior to moving forward with any arrangements, it’s essential that they are completed quickly. Electronic signatures allow both parties to digitally sign NDAs for fast completion and easy storage for future reference.
Employment Contracts: Onboarding new employees and contractors has never been easier than with electronic signatures. By making the process digital, employers can email new or updated employment contracts to employees in seconds and receive completed and signed paperwork back fast. Plus, human resources managers can see what stage of completion contracts are in at any time by viewing detailed audit trails.
Legal Agreements: Electronic signatures allow small businesses to generate and complete court admissible legal agreements between parties as needed. Because electronic signatures are legally binding in many instances, they provide an easy way for owners and managers to enact agreements such as letters of intent, loan agreements, real estate contracts, terms of agreement, confidentiality agreements, and more.
Sales Orders: By implementing the use of electronic signatures into their sales process, small businesses have the opportunity to navigate, streamline, and complete sales orders fast, supporting profit growth and a steadily growing client base. Customers can sign and approve purchases conveniently, using any device and from any location.
Tax Filings: Timely tax filing is one of the most important schedules small business accounting departments need to keep up with. Because the IRS now accepts many tax forms digitally and with electronic signatures, this software tool can truly be an accountants best friend when it comes to ensuring everything is submitted on time.
HIPAA Privacy Forms: For small private healthcare practices, enforcing and abiding by HIPAA privacy rules is a priority – not just for them, but for their patients as well. Using an electronic signature solution that can keep things secure and compliant with HIPAA laws, such as Foxit eSign, allows physicians and healthcare professionals to gather important documents like HIPAA privacy forms quickly. Plus, patients can confidently provide their personal health information (PHI) and trust that it will stay safe and secure.
Financial Forms: For small business owners seeking financing, or for customers looking to complete new financial contracts, electronic signatures provide the opportunity to complete financial forms quickly and easily, and while following all FINRA regulation guidelines.
Compliance Forms: Maintaining compliance with industry regulations is an important component of the day-to-day operations for many small businesses. By using an electronic signature software solution, such as Foxit eSign, companies can ensure adherence to regulations and compliances such as ESIGN, UETA, HIPAA, FINRA, FERPA, 21 CFR Part 11, and more with all of their documents.
Using Foxit eSign for Small Businesses
When small businesses choose Foxit eSign, they’re placing a powerful tool in their pocket. Our electronic signature software solutions allow businesses to streamline their processes and maximize their profitability.
So, why are more small businesses choosing Foxit eSign than ever?
- Foxit eSign provides cost-effective signing solutions that won’t break the bank.
- Foxit eSign is SOC 2 Type 2 compliant and fully ESIGN and UETA compliant. Plus, we offer compliance support for many other industry regulations such as FINRA, FERPA, HIPAA, 21 CFR Part 11, and more.
- Foxit eSign ensures all documents are kept secure through dynamic encryption and the use of cloud servers in trusted US data centers.
- Foxit eSign helps companies conduct business their way by providing an easy-to-use, workflow-based user interface that allows for a more customized experience.
- Foxit eSign saves time for small businesses owners, managers, and employees by allowing for quick and easy template creation. Plus, users can access a growing library of premade templates and forms.
- Foxit eSign ensures customers are supported on their schedule with experts available 24/7 through phone, chat, and email.